Proforma or final invoice
The customs nomenclature code must be indicated for each product.
Descriptive or technical specifications
At least one per customs nomenclature code (6 digits).
Import Declaration Form (IDF)
For Ivory Coast, Cameroon and Kenya.
Test reports or certificates of analysis
At least one per customs nomenclature code (6 digits). ISO 9001 quality certificate or equivalent.
Inspections can be carried out in any of the following locations: warehouse, hangar or at the freight forwarder. The inspection site for the assessment of compliance with standards may be located anywhere in the world, except for the country of destination.
More and more organizations are offering inspections by videoconference. We strongly recommend that you opt for this option, which allows you to get a date more quickly.
After the validation of the previous steps, the exporter must submit the following documents: Final Invoice and Bill of Lading (BL) to the notified body.
After the declaration of conformity, the certification body sends the certificate for verification and validation once steps 1 and 2 have been validated.
An option for all types of exporters offering significant advantages:
Another option for manufacturers, including:
Explore our PVoC simulator for Africa and the Middle East. Discover with our quick demo how YVEA simplifies your exports
Learn more about these options, their benefits, what the procedure is, and more by reading our white paper: ”The hidden option for a faster certificate: annual registration”.
This comprehensive white paper developed by Moamen ELMASRY, founder of YVEA, offers an in-depth view of the various procedures.
By drawing on the knowledge acquired, exporters can become key players in the field of the PVoC program, thus reassuring their customers about their expertise.
PVoC simulator and cost checker
39.95€ HT (1st file offered)
PVoC Gabon Express (- 72H)
+20€ HT/Folder
Draft backup & resume
1 draft max.
Unlimited
Marketplace with discount
Full access
-5% on benefits
Customer support
Answers in a few minutes
Personalized advice & AI
Automatic information management
-
Included
Sample document library
-
Included with expert advice
Access to the YVEA AI
-
Included
Personalized audit of your current procedure
-
-
System integration and tool synergy
-
-
Dedicated manager
-
-
PVoC file fees
PVoC simulator and cost checker
PVoC file fees
39.95€ HT (1st file offered)
PVoC Gabon Express (- 72H)
+20€ HT/Folder
Draft backup & resume
1 draft max.
Marketplace with discount
Full access
Customer support
Answers in a few minutes
Automatic information management
-
Sample document library
-
Access to the YVEA AI
-
Personalized audit of your current procedure
-
System integration and tool synergy
-
Dedicated manager
-
PVoC simulator and cost checker
PVoC file fees
PVoC Gabon Express (- 72H)
Draft backup & resume
Unlimited
Marketplace with discount
-5% on benefits
Customer support
Personalized advice & AI
Automatic information management
Sample document library
Access to the YVEA AI
Personalized audit of your current procedure
-
System integration and tool synergy
-
Dedicated manager
-
PVoC simulator and cost checker
39.95€ HT (1st file offered)
PVoC Gabon Express (- 72H)
+20€ HT/Folder
Draft backup & resume
1 draft max.
Unlimited
Unlimited
Marketplace with discount
Full access
-5% on benefits
- 10% on benefits
Customer support
Answers in a few minutes
Personalized advice & AI
Dedicated expert & boosted AI
Automatic information management
-
Included
Included with outsourcing
Sample document library
-
Included with expert advice
Included with outsourcing
Access to the YVEA AI
-
Included
Included with predictive systems
Personalized audit of your current procedure
-
-
System integration and synergy of tools
-
-
Dedicated manager
-
-
PVoC file fees
Une solution simple mais puissante pour les exportateurs. Merci YVEA !
Laurence RAGAIGNE
Export Sales Administration
Pas de perte de temps sur le dossier d'inspection documentaire, YVEA se charge de tout ! Je recommande vivement !
Sabrina DAEL
Export Coordinator
A simple but powerful solution for exporters. Thanks YVEA!
Laurence RAGAIGNE
Export Sales Administration
An intuitive and fast platform. I recommend it !
Melaaz DJHANINE
Sales Manager
No more wasting time on the document inspection file, YVEA takes care of everything ! I highly recommend it !
Sabrina DAEL
Export
Coordinator
The Pre-export vertification of conformity of goods, commonly referred to as PVoC, is an important step in the export process. It is often necessary to use a pre-conformity check to ensure the conformity of goods when sending products to Africa and the Middle East.
The PVoC involves a thorough conformity assessment of goods by accredited independent bodies. These compliance checks cover various aspects such as quality, safety, and compliance with the specific standards of the destination country. This pre-assessment makes it possible to identify and rectify possible non-compliance problems before the goods are shipped and imported to the country. This labelling will thus avoid costly delays and complications during importation but will improve traceability.
The importance of PVoC cannot be underestimated, especially in light of the numbers that reveal its positive impact. According to recent studies, goods subject to PVoC have a much higher market entry success rate, significantly reducing the risk of customs rejections or delays. On average, countries require PVoC for around 80% of imported product categories.
Beyond the regulatory aspect, PVoC compliance control offers added value to exporters by strengthening the confidence of trading partners. PVoC pre-checks attest to the quality and conformity assessment of goods, which can facilitate trade negotiations and increase competitiveness in the international market.
Opting for PVoC therefore means investing in quality, compliance with standards and the fluidity of international exchanges. It is obviously becoming a standardization in these compliance processes. It is a guarantee of trust for all parties involved in the supply chain, thus helping to build lasting relationships through international trade.
Obtaining a PVoC pre-export verification of conformity (Compliance Pre-Audit) is a necessary requirement for any company aspiring to export to Africa and the Middle East. This proactive approach aims to ensure that the goods comply with the specific standards and regulations of the importing country.
First of all, PVoC is a key entry point to international regulatory compliance. The figures show that products subject to PVoC have a much higher success rate (over 80%) when entering the foreign market. This shows the importance of having this pre-check to show that you respect international standards and product safety.
PVoC provides quality assurance regarding regulatory requirements. The thorough evaluations carried out as part of this pre-audit make it possible to identify and correct any problems of non-compliance with standards before shipping. This considerably reduces the risk of customs rejections or delays, thus maintaining the exporter's reputation and ensuring fluidity in the supply chain.
On a commercial level, having a PVoC pre-export verification of conformity reinforces the confidence of international business partners. These pre-checks on the conformity of the goods attest to the quality and conformity of the products, thus providing a solid basis for negotiations and strengthening the credibility of the company on the global market.
For example, if your products go to European member states and you do not have a CE marking, a PVoC could have been useful for you to obtain compliance with standards and requirements.
Obtaining a PVoC pre-check is much more than a simple formality. It's an investment in quality, regulatory compliance, and success in the international marketplace. By drawing on established data and practices, this approach becomes a strategic asset for any ambitious company seeking to thrive in global trade.
Requesting a pre-verification of conformity of goods (PVoC) is a mandatory and necessary step for companies looking to export their products while ensuring compliance with the standards of the importing country. Here is a short guide on how to apply for a PVoC:
Start by identifying the specific requirements of the destination country. Each country has its own regulatory standards, and understanding these requirements is crucial for a successful PVoC.
Select an accredited and recognized certification body. This step is crucial, because the validity of the PVoC depends on the reputation and expertise of the chosen organization and whether it has been validated beforehand by the import destination.
Gather the required paperwork. This may include the commercial invoice, packing list, product specifications, and any other documentation required by the importing country.
Submit a formal request to the chosen certification body. This request should include all relevant information about the products, the standards to be met, and the country of destination.
Once the application is approved, schedule the inspection with the certification body. Ensure that the products are ready to be inspected in accordance with the required standards.
The certification body will conduct a thorough on-site inspection to assess the conformity of the products to the standards of the importing country.
After the inspection, the certification body will issue a detailed PVoC report, showing whether or not the products meet established standards.
The goods, along with the PVoC report, must be presented to the customs authorities of the importing country upon arrival.
By following these steps, as a company, you can request conformity control by a PVoC in a systematic way, thus ensure the conformity of your products and facilitate the export process to the international markets that interest you.
Requesting a pre-export verification of conformity of goods (PVoC) requires careful preparation of the required documents to ensure a smooth and efficient procedure. Here are the essential documents to gather to initiate a PVoC request:
A detailed copy of the commercial invoice is crucial. It should include accurate information about the products, their quantities, unit prices, and any other relevant details.
This document lists all items included in the shipment, including quantities, weights, and dimensions. An accurate packing list is fundamental for an adequate assessment of compliance with standards.
Provide detailed product specifications, including technical descriptions, applicable standards, and any relevant information about the materials used.
If applicable, include any existing compliance certificates and test reports that demonstrate that the products meet current standards.
Packaging-related documents, such as packing instructions and materials used, are important for assessing compliance with safety standards.
If applicable, attach export licenses and any necessary authorizations issued by the competent authorities.
Provide specific information about the destination country, including local standards and regulations that products must comply with.
Make sure you fill out the PVoC application form provided by your chosen certification body correctly.
According to current statistics, more than 70% of countries require comprehensive documentation for pre-export verification of conformity prior to import. The precision and comprehensiveness of these documents are crucial to ensure an adequate assessment and to speed up the export process by ensuring compliance with international and local standards.
Here is a detailed perspective on the types of products typically included in the PVoC process:
Electronic gadgets, such as smartphones, computers, and consumer electronic equipment, are frequently subject to PVoC due to strict safety and quality standards.
Foodstuffs, agricultural products, and processed foods are subject to rigorous controls to ensure food safety and compliance with local regulations.
Textiles, clothing, and related items undergo a PVoC to verify material quality, manufacturing standards, and appropriate labeling.
Toys and items intended for children are subject to a PVoC to ensure that they meet specific safety standards and do not pose a risk to children's health.
Chemicals, cosmetics, and personal care items undergo thorough evaluation to ensure consumer safety.
Machines, industrial equipment, and tools are subject to a PVoC to verify their compliance with technical and safety standards.
Building materials, construction-related equipment, and related products are subject to a PVoC to ensure compliance with local building regulations.
In the event of non-conformity of the product, the consequences may be significant. Some products may be refused for import, causing delays or even additional costs.
Non-compliant goods can be returned to the exporter, generating logistical costs and impacting the company's reputation. Fines or penalties should be considered. We therefore emphasize the importance of rigorous quality management right from the start.
This is what can happen, for example, if the products go to Europe and there is no CE marking on them.
It is crucial to understand the implications of non-compliance with PVoC and to adopt effective production and quality control practices to minimize these risks. This proactive approach builds the trust of trading partners and facilitates international trade in the competitive context of global trade.